Purchasing Manager

Job Status and Requirements:

1. This is entry level non-exempt salary management position

2. Must be able to work on Guam, USA without restrictions:
      a. US Citizens or US Permanent Residents
      b. Residents of Federated States of Micronesia (FSM)
3.  This position is not eligible for:
      a. Relocation Package
      b. to be US Work Visa Sponsor

4. Education - Bachelor’s degree in Materials, Purchasing Management or related field preferred.

 5. Service years - with 3 years’ related experience or an equivalent combination of education and work-related experience. Prior experience in hotel purchasing department preferred.

6. Knowledge and skills

• SAP experience and knowledge preferred

• Health Certificate from Guam Department of Public Health

• Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company. 
• Proficient in the use of Microsoft Office. 
• Possesses problem solving, reasoning, motivating, organizational and training abilities. 
• Able to quickly and accurately assess the scope of implementation of proposed innovation and keeping in with the current trends and innovation in the industry
• Extensive and credible appreciation of brands

What’s the job?

Manage and control purchasing systems and procedures to continually improve the supply chain process, ensure cost effective contracting of products and services, and promote compliance internally with established standards. Ensure timely availability of the material and services. 

Your-day-to-day

People

• Processes purchase requests from departments
• Place approved orders
• Works with Superior on manpower planning and management needs
• Planning for future staffing needs
• Preparing detailed induction/on-boarding programs for new staff.

Financial

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management
• Provide input into the hotel’s operating budget based on forecasting and assessment of current purchasing levels.
• Participates in negotiations for service contracts 
• Identifies and develops reliable sources of supply
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
• Keeps abreast of the marketplace as to innovation and value
• Obtains competitive quotations and bid.
• Purchase materials in a timely manner and at the lowest cost
• Support and drive the profit assurance plan
• Follow up on the supplies and purchase orders
• Perform open purchase order audit on monthly basis
• Initiate and drive Tender, Supplier Selection and product selection process. 
• Vendors, key suppliers – to place order, ensure product delivery schedules, discuss pricing or billing issues
• Supervises the hotels print shop to ensure timely and economical production of printed material
• Maintain internal controls over the requisitioning and issuing of items; develop and maintain purchase order system; direct the delivery of supplies to appropriate departments or storage areas, and ensure reports and records are updated and forwarded to the appropriate contact for payment, based on company and hotel policies and procedures. 
• Perform related duties and special tasks assigned by the Director of Finance & Business Support. 

Guest Experience

• Build and maintain positive relationships with all customers and guests in order to exceed their needs

• Take action to address these needs in order to exceed their expectations. 

• Notify departments concerned of arriving materials so that items may be removed promptly from receiving area.

• Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets the IHG quality standards

Responsible Business

• Establishes adequate record keeping 

• Establishes standard purchasing specifications

• Ensures products and resources are assigned to the appropriate department and billed accordingly

• Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Purchase category

• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant

• Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines and ensure your direct reports do the same

• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures

• Be familiar with property safety, first aid and fire and emergency procedures and enforce these in your areas

• Initiate action to correct a hazardous situation and notify supervisors of potential dangers

• Ensure security incidents and accidents are logged, investigated and rectified to prevent future catastrophes

What we offer

In return we'll provide you a competitive financial and benefits package which may include Health (medical, dental & vision) insurance, a 401k plan with company match, Paid Time Off and Employee Discount. A chance to become part of the global IHG family - opening a door to endless career opportunities. We’re passionate about growing our talent. We’ll provide the training & development you need to succeed & progress into your next role. 

Join us and you’ll become part of the global IHG family – Our colleagues share some winning characteristics: we work better together, we trust and support each other, we aim higher by looking for better ways to do things, we do the right thing, and we welcome different perspectives. 

IHG is an equal opportunity employer: Minorities/ Females/ Disabled/ Veterans