Purchasing Manager
Key Responsibilities
1. Procurement Strategy & Execution
- Develop and implement procurement strategies aligned with Regent brand standards and operational needs
- Source and procure high-quality goods and services across all hotel departments (F&B, Rooms, Engineering, Spa, IT, etc.)
- Ensure all purchases meet luxury quality benchmarks and brand specifications
- Maintain a balance between cost efficiency and uncompromising quality
2. Vendor Management & Sourcing Excellence
- Identify, evaluate, and onboard premium suppliers and vendors
- Build and maintain strong, long-term supplier relationships
- Conduct supplier performance evaluations and quality audits
- Negotiate contracts, pricing, and terms ensuring best value without compromising quality
- Maintain a preferred vendor list aligned with luxury standards
3. Quality Control & Brand Alignment
- Ensure all procured items meet Regent’s luxury presentation and performance standards
- Work closely with operational departments (F&B, Housekeeping, Engineering, Spa) to define specifications
- Reject substandard goods and enforce strict quality compliance
- Ensure consistency in product quality across all departments
4. Inventory & Cost Management
- Monitor inventory levels and ensure timely procurement to avoid operational disruption
- Optimize stock levels to reduce wastage and overstocking
- Track procurement spend and ensure adherence to budgets
- Identify cost-saving opportunities without compromising guest experience
5. Sustainability & Responsible Sourcing
- Integrate sustainability principles into procurement practices
- Source eco-friendly, ethically produced, and locally available products where possible
- Reduce single-use plastics and promote circular procurement models
- Support IHG ESG and Regent sustainability initiatives
6. Systems & Process Management
- Utilize procurement systems and tools (P2P platforms, ERP systems) effectively
- Ensure proper documentation, purchase order processing, and approvals
- Maintain transparency and audit readiness in all procurement activities
- Ensure compliance with IHG procurement policies and procedures
7. Financial Control
- Support preparation and management of departmental procurement budgets
- Ensure cost control and value optimization across all purchasing categories
- Monitor market trends and pricing fluctuations to inform procurement decisions
- Provide regular reporting on procurement savings and performance
8. Stakeholder Collaboration
- Work closely with all hotel departments to understand operational needs and specifications
- Collaborate with Finance for budgeting and audit requirements
- Liaise with Corporate Procurement teams for global sourcing initiatives
- Support Operations teams with timely delivery of goods and services
9. Compliance & Risk Management
- Ensure compliance with local regulations, taxation, and import/export laws
- Maintain ethical procurement practices and avoid conflicts of interest
- Ensure supplier contracts include risk mitigation clauses
- Support internal and external audit requirements
10. Innovation & Continuous Improvement
- Identify opportunities to streamline procurement processes
- Introduce digital procurement solutions and automation where applicable
- Benchmark against industry best practices in luxury hospitality procurement
- Continuously improve supplier base and procurement efficiency
Key Skills & Competencies
- Strong procurement and negotiation expertise
- Deep understanding of luxury hospitality product standards
- Financial acumen and cost management capability
- Strong vendor relationship management skills
- Analytical mindset with attention to detail
- Integrity and ethical decision-making
- Strong communication and stakeholder management
Qualifications & Experience
- Bachelor’s degree in Supply Chain Management, Business Administration, Hospitality, or related field
- 5–8 years of procurement experience, preferably in hospitality or luxury industries
- Experience with procurement systems (ERP / P2P platforms)
- Strong knowledge of F&B, Rooms, and operational purchasing categories
- Strong supplier network in hospitality or luxury goods sector
Preferred Experience
- Experience in luxury or ultra-luxury hotels/resorts
- Pre-opening procurement setup experience
Key Performance Indicators (KPIs)
- Procurement cost savings and value optimization
- Supplier performance and compliance scores
- Purchase order accuracy and turnaround time
- Inventory efficiency and stock turnover ratio
- Audit compliance and documentation accuracy
-Sustainability procurement metrics (local sourcing, eco-products usage)
Regent Brand Lens (Differentiation)
Procurement is a curation function, not just a buying function
Every product must reflect timeless luxury, quality, and sensory excellence
Focus on consistency, elegance, and reliability of guest experience inputs
Balance commercial discipline with uncompromising brand integrity
Ensure suppliers become partners in delivering Regent’s guest promise
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
