People & Culture Coordinator - Regent Kuala Lumpur (Pre-Opening)

Provide administrative support to the People & Culture team in daily operations 

Support recruitment by scheduling interviews, preparing candidate files, sending correspondence and updating recruitment trackers 

Prepare onboarding materials and assist with orientation logistics for new colleagues 

Assist with end of service administration, including exit documentation and clearance forms 

Be a warm, approachable first point of contact for colleague queries, referring matters to the People & Culture Executive or Manager as needed 

Assist with day-to-day coordination of colleague services, including accommodation, the Colleague Restaurant, transport and medical appointments 

Help with routine checks and feedback collection for colleague services, and report issues to the team 

Assist with the logistics of colleague engagement events and activities, such as monthly team celebrations, festival celebrations, Service Week and the Employee Survey 

Help prepare invitations, notices, posters and presentation materials for colleague events and forums 

Support recognition programmes and celebrate colleague milestones such as birthdays and service anniversaries 

Maintain accurate colleague records, personnel files and HR databases, handling all information with strict confidentiality 

Prepare routine reports, schedules and attendance records as requested 

Assist with document preparation for HR processes such as contracts, confirmations and letters 

Keep department filing, supplies and stationery organised 

Take part in HR projects and learning opportunities that support your development 

Follow the hotel’s fire, life and safety procedures 

Report all accidents, dangerous occurrences and hazards, however minor, to your supervisor or Head of Department 

Uphold the hotel’s policies on confidentiality and ethics at all times 

Perform other duties as assigned by the People & Culture team 

Reports to the People & Culture Manager 

Accurate, timely and confidential HR administration 

Reliable coordination of recruitment, onboarding and colleague service logistics 

Smooth running of colleague events and activities 

Compliance with company policies and confidentiality standards 

Diploma or Bachelor’s degree in Human Resources, Business Administration, Hospitality or a related field 

0 to 1 year of experience in an administrative or HR support role; fresh graduates and internship experience welcome 

Strong organisational skills and attention to detail 

Proficiency in MS Office, particularly Word, Excel and PowerPoint; basic design skills are an advantage 

Good communication skills in English, both oral and written; Bahasa Malaysia and other languages an advantage 

A friendly, discreet and dependable manner, with the ability to handle confidential information 

Willingness to learn, take direction and support colleague events, including occasional work outside normal hours