Operations Administrative Assistant-National Convention Centre

As an Operations Administrative Assistant, you play a crucial role in ensuring the smooth functioning of our operations and providing vital support to various departments. Your primary responsibility lies in providing administrative support to NCCC's operational units, encompassing event services, kitchen operations, facilities management, and maintenance.

In this role, you'll handle a range of administrative tasks vital to the smooth running of operations. This includes HR administrative duties, such as on boarding new employees and managing records. Additionally, you'll be responsible for updating our events database, ensuring accuracy and completeness to support effective event coordination.

Every day is different, but you’ll mostly be: 

GUEST EXPERIENCE

• Prepare event briefing sheets for the operations teams
• Prepare menus and price lists for public catering kiosks as required
• Prepare buffet label and discuss with kitchen team with daily event dietary

FINANCIAL RETURNS

• Operation department account receivable such as verify invoices, track invoice progress, and assist concur expenses
• Stationary order and stock management

PEOPLE

• Develop on boarding schedules for new starters in conjunction with Dept Heads
• Assistant with new colleague on boarding process

RESPONSIBLE BUSINESS

• Support the NCCC’s community engagement initiatives through staff communication
• Maintain and update RSA Register in line with ACT Liquor licensing
• Maintain and update insurance tracker
• Manage contracts and Work Health and Safety obligations

What we need from you: 

• Excellent communication and interpersonal skills
• Strong organisational and time-management abilities
• Ability to multitask and prioritize tasks effectively
• Experience with Microsoft Office (Word, Excel, SharePoint and PowerPoint)

Qualifications: 

• Diploma in hospitality or business management, or 1 year experience in office administration
• Experience in banquets, administration, or events is advantageous

You'll be rewarded for your hard work with a suite of benefits that supports you and your family's wellbeing, including: 

• Paid Birthday Leave 
• Hotel Perks like accommodation and Food & Beverage discounts 
• Enhanced parental leave 
• Proactive health days and flexible work options 
• Your career journey will be supported through our lifelong development program 
• IHG Career Milestone celebrations 
• Transfer of entitlements as you move and grow with IHG 
• Access to our discount retail platform that makes your pay go even further 

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives. 

IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.  

So, join us and you’ll become part of our ever-growing global family. 

Don't qute meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #Roomforyou.