Meetings & Events Planner

Love bringing people together and making every detail shine? At voco Kirkton Park Hunter Valley, we’re all about thoughtful, unstuffy charm — and that includes creating memorable meetings, weddings, and celebrations that feel effortless.

We’re looking for an enthusiastic and organised Meetings & Events Planner to join our Sales & Marketing team. In this role, you’ll be the go-to person for clients and internal teams, ensuring every event — from conferences to intimate gatherings — runs seamlessly and reflects our warm voco hospitality.

Your Day-to-Day

• Liaise with new and returning clients, managing all aspects of their meetings and events
• Prepare and distribute detailed event orders (BEOs) and ensure all departments are across key details
• Support the Business Development Manager with reporting, billing, and data updates in Opera and Delphi
• Manage correspondence, supplier purchase orders, and financial reporting
• Coordinate internal meeting requests, weekly event signage, and menu updates
• Collaborate with Banquets and Operations teams to deliver exceptional guest experiences
• Maintain an organised filing and tracking system for enquiries, bookings, and past events

• Minimum 1 year of experience in event planning, coordination, or banquet operations, ideally within hospitality
• Excellent communication and organisation skills, with strong attention to detail
• Confident using Microsoft Office Suite; knowledge of Opera or Delphi systems a bonus
• A proactive, can-do attitude and ability to juggle multiple priorities
• A passion for creating meaningful, memorable experiences for guests

• At IHG, we give our people Room to Belong, Grow, and Make a Difference. You’ll enjoy:
• Global hotel & dining discounts across 6,000+ IHG hotels
• Learning, development, and career progression opportunities across our global network
• A supportive and upbeat team culture in the heart of the Hunter Valley
• Working in a stunning vineyard setting surrounded by nature and hospitality charm

Apply now to join the voco Kirkton Park Hunter Valley family and help bring unforgettable events to life in one of Australia’s most beautiful destinations.