Human Resources Associate

Provide support in the operation of Colleagues Accommodation including but not limited to maintenance and upkeep of facilities, events and activities held in the compound, food safety, standard security measures, regular checking of rooms in collaboration with the Accommodation Manager.

Daily update of the manning spread sheet keeping it accurate in terms of actual versus budget, resignations and identified candidates.

Daily Update of the Recruitment Status in terms of vacancies per department as well as update on the status of the shortlisted candidates

Managing system in all aspects to keep it up to date with recruitment requirements

.Ensure 100% usage of myrecruit for all vacancies and responding to at least 90% of the applicants

.Ensure the right talent is attracted and recruited by developing and implementing new and innovative methods of recruitment, using tools such as social media, educational institutions, internal transfers…etc. to deliver higher quality candidates and ensure “time to fill” period is reduced.

Follow the Recruitment Process as per below:

•Opening the positions on Myrecruit
•Posting the positions internally.
•Sourcing CV’s
•Screening CV’s
•Sending CV’s to department heads

Arranging Interview appointments with department heads

Run a Behavioral Interview along with the department head

Assist in Shortlisting the candidates

Get at least 2 Character References for each shortlisted candidate

Ensure chosen candidates complete pre-employment medical

Inform Training Manager about the new joiner

Remind departments about on-boarding and join date of the candidate

Arrange arrival amenities & Welcome Pack

Welcome the candidate on the first day

Complete HR formalities

Hand Over the associate to their department

Close the position

End to end processing of company payrolls monthly. 

Maintenance of payroll system and leave planning system. 

Updating and maintaining payroll records.

Liaising with staff and management on payroll related queries.

Maintaining leave, sickness and others leave.

Interpreting awards/agreements and contracts in relation to overtime and shift allowances etc.

Payroll reporting to meet internal and statutory obligations.   

Payroll administration.

Calculation and processing of termination payments.

Processing increases and calculation of back pays.

Assisting Payroll Manager with month end consolidation.