Human Resources Assistant

Your Day-to-Day Responsibilities

• Maintain and update employee personal files and general HR filing systems
• Assist in preparing HR documents, reports, and correspondence
• Handle general HR enquiries and provide basic information to employees
• Answer incoming calls, take messages, and redirect enquiries as appropriate
• Support HR Executive in recruitment coordination, including interview scheduling and candidate communication
• Assist in onboarding processes, including document collection and orientation preparation
• Coordinate meetings, appointments, and HR-related activities
• Support in monitoring attendance, leave records, and overtime submissions
• Assist in payroll preparation by compiling necessary documents and data
• Manage and track departmental Purchase Requisitions (PR) and administrative expenses
• Open, sort, and distribute incoming mail and HR-related documents
• Maintain confidentiality of all employee and company information at all times
• Coordinate and manage casual staff documentation and records (if applicable)
• Support employee engagement activities and internal events
• Ensure proper use and upkeep of HR systems and office tools

Occupational Health & Safety Responsibilities
 

• Follow all Occupational Health & Safety (OH&S) policies and procedures
• Be aware of duty of care and work in a safe manner at all times
• Familiarize with emergency procedures, including fire and first aid protocols
• Report any hazards, incidents, or unsafe conditions to the supervisor
• Participate in hotel safety and compliance activities

General Responsibilities

• Demonstrate basic understanding of the organization and HR function
• Work collaboratively with other departments to support operational needs
• Maintain a professional and positive attitude at all times
• Be proactive, willing to learn, and adaptable in a fast-paced environment
• Carry out any other duties as assigned by the HR Executive or HR Manager