HR Executive

HR Operations & Administration

• Ensure the accuracy and timely processing of Time Management System records and monthly payroll inputs.
• Maintain up-to-date and accurate leave records and coordinate leave administration for employees.
• Process employee claims and reimbursements promptly, ensuring all documentation is complete and valid.
• Manage and maintain accurate HR records and personnel files in line with data privacy requirements.
• Prepare reports, correspondence, and presentations as required, including data analysis and summaries.
• Ensure all HR Standard Operating Procedures (SOPs), policies, and procedures are current and compliant.
• Support the Training function with administrative tasks, HRDF claims, and internship allowances.
• Assist with other administrative tasks and projects assigned by the HR leaders.

Employee Relations & Engagement

• Serve as a primary point of contact for employees regarding routine inquiries about HR policies, procedures, payroll, and benefits.
• Assist in the communication and administration of employee benefit programs, ensuring employees receive timely and accurate information.
• Participate in planning, coordinating, and executing employee engagement activities and initiatives, such as IHG’s Celebrate Service Week and other internal or external events.
• Help foster a positive work environment through daily interactions and support of departmental initiatives.
• Support colleagues during the on boarding process, including conducting orientation sessions and ensuring new hire documentation is accurate and complete. 

Recruitment & Talent Support

• Assist in recruitment activities, including posting vacancies, screening applications, coordinating interviews, and maintaining recruitment records.
• Facilitate pre-employment processes such as reference checks, background screenings, and offer documentation.
• Maintain job postings on internal and external platforms and manage applicant tracking systems.

Facilities & Colleague Wellbeing

• Collaborate with Engineering and Housekeeping teams to ensure the Heart of House areas and colleague facilities (e.g., lockers, staff café, surau, recreation area) are clean, safe, and well-maintained.
• Monitor and report maintenance issues promptly to relevant departments.

Other Responsibilities

• Uphold strict confidentiality of all HR-related information.
• Support teamwork and cross-department collaboration to enhance the employee and guest experience.
• Perform any other ad-hoc tasks or projects assigned by the Director of Human Resources.

What we need from you

• Bachelor’s degree in Human Resources, Communications, Business Management or related field preferred.
• 1 to 2 years related experience or an equivalent combination of education and work-related experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving and analytical abilities.
• Problem solving, reasoning, motivating, organizational and training abilities.