Finance Officer (AP)

Receive and verify daily purchase orders (POs). 

Interface supplier invoices from Purchase Plus into PeopleSoft  

Download and review invoice interface reports from PeopleSoft 

Extract outstanding PO reports from Purchase Plus; follow up on partial deliveries and overdue Pos 

Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft. 

Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing. 

Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft. 

Create new items in Buylist in accordance with P&P policy. 

Understand requisition processes via Buylist and informal suppliers. 

Obtain HOD-approved quotations prior to item creation in Purchase Plus 

Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing. 

Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs. 

Follow up on maintenance contract statuses. 

Manage processing of: 

Preapproved invoices 

Workflow invoices 

Manual Payment Forms 

GIRO payments 

Review weekly payrcycle files for accuracy; identify and escalate discrepancies. 

Liaise with AP Paycycles Team and AP Specialty Team to rectify errors. 

Recheck revised paycycle files before bank uploads. 

Assist in AP month-end closing activities, including preparation of month-end accrual journal entries. 

Audit daily collections against General Cashier Summary and bank-in slips. 

Witness daily and weekly DIY laundry cash counts. 

Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count). 

Perform other duties as assigned 

Collaborate with internal departments to ensure adherence to finance policies and procedures. 

Maintain professional and positive interactions with colleagues to promote effective communication and teamwork. 

Provide backup support to other finance team members during absences   

Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.