Engineering Administrative Assistant - Six Senses Rome

Engineering Administrative Assistant 

As Engineering Administrative Assistant, I will fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them and our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness. 

Sustainability, Wellness and Out of the Ordinary experiences are at the core of everything we do at Six Senses. I will safeguard these pillars and its strategic planning and development and ensure all directives, practices and initiatives are implemented, embraced, adopted within the hotel.

Duties and Responsibilities 

As Engineering Administrative Assistant, I will support the Director of Engineering for the efficient operation of the Engineering department including landscape and gardening, plant and equipment, technical work, carpentry, sustainability, fire and safety systems and a preventative maintenance program to provide exceptional products and services within brand operating standards. 

The duties and responsibilities will include:

• Operate office equipment such as fax & copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

• Locate and attach appropriate files to incoming correspondence requiring replies.

• Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.

• Complete forms in accordance with company procedures.

• Make copies of correspondence and other printed material.

• Compose, type and distribute meeting notes, routine correspondence, and reports.

• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

• Attend meetings and training as required by supervisors.

• Upkeep Six Senses guidelines and standards of service and operation. My performance benchmarks are maintained and exceeded.

• Strictly adhere to LQA standards and guest comments.

• Perform any additional tasks given to me by supervisor/management.

• Schedule the monthly shifts for all team members and update the online files regularly.

• Keeps track of utilities on daily basis.

• Keeps track of the company management software and assigns tasks to the team.

Qualifications

To execute the position of Engineering Administrative Assistant, I possess more than one year’s experience in a similar role in luxury contexts; a bachelor’s degree in Hospitality or Business school is considered a plus. I have the required qualifications and technical skills includes the following:

• MS Office – Word, Excel, PowerPoint and Outlook. I am also familiar with hotel systems.

• Fluent in Italian and English.  I understand that additional languages are preferred. 

• Eligible to work in Italy.

The above is intended to provide an overview of the role and responsibilities for an Engineering Administrative Assistant at Six Senses Rome. It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent in the position.

Six Senses Rome is an equal opportunity employer. This policy applies to all terms and conditions of employment.