Assistant Front Office Manager- Hotel Indigo Tokyo Shibuya

The moment a guest steps into one of our hotels, they walk into a genuinely memorable experience. 

As Assistant Front Office Manager you’ll deliver this through managing all aspects of the front office (for example guest registration, porter services, business centre, telephone services, concierge services, and guest reservations). 

You’ll also create the warm atmosphere that makes our guests feel at home in any location

Your day to day

People 

• Manage day-to-day staffing needs, plan and assign work and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback to improve team member performance 
• Educate and train team members in compliance with federal, state and local laws and safety regulations. Ensure staff is properly trained and has the tools and equipment to carry out job duties 
• Ensure your team are properly trained on systems, security, service and quality standards

Guest Experience

• Ensure your front office team delivers a great service, professional attention and personal recognition 
• Ensure guests are greeted upon arrival and make time to engage with guests. Respond appropriately to guest complaints, solicit feedback and build relationships to drive continuous improvement in guest satisfaction 
• Conduct routine inspections of the front office and public areas and take immediate actions to correct any deficiencies 

Financial

• Help prepare annual departmental operating budget and financial plans. Monitor budget and control labour costs and expenses with a focus on rate strategy, building initiatives and inventory management 
• Oversee night audit function and preparation of daily financial reports 
• Develop plans to increase occupancy and ADR through walk-ins and upselling at the front desk 

Responsible Business

• Check billing instructions and guest credit for compliance with hotel credit policy and ensure all transactions are handled in a secure manner 
• Train team members on PBX procedures and serve as a central communications point during emergency/crisis situations; develop and maintain relationships with local fire, police, and emergency personnel 
• Perform other duties as assigned. May also serve as manager on duty

 Accountability  

• This job is the top Front Office job and reports to Director of Rooms, and supervises and oversees  Front Office Team.
• Direct reporting of Duty Managers, Front Office Supervisors, Guest Experience Team Leaders, and Telephone Operators. 

What we need from you

• Bachelor’s degree / higher education qualification / equivalent in Hotel Management/ Business Administration, plus 3 years of Front Office/Guest Service experience including management experience
• Must speak fluent English 
• Other languages preferred

• Opportunities to grow your career in both Japan and world wide
• Professional development including multi-hire programs, skills training, and optional course
• 120 Days off, From 10 Days Annual Leave, Paid Sick Leave, Meal Allowance (500yen per day), Social Insurances
• Heavily discounted hotel room discounts
• Full hotel uniform