Administrative Assistant 总经理行政助理

• Preparing monthly operational results for meetings with cluster hotels.
• 为与集团酒店的会议准备月度运营结果报告。
• Understand the responsibilities of other units and departments and co-operate with them.
• 了解其它部门的职责并与其密切合作。
• Access and use work processing computer packages and keep up to date with enhancements to latest upgrades.
• 熟练运用办公自动化软件并掌握最新版本应用。
• Day-to-day secretarial work to include typing, filing, faxes and telephone etc.
• 日常文秘工作包括打字，整理文件，传真和接听电话等。
• Arranging internal / external appointments.
• 安排内外会见。
• Taking minutes of Department Heads /Ex.Com meeting as requested.
• 需要时为部门领导会议和行政委员会会议作会议记录。
• Reports directly to and communicates with the General Manager on all administrative matters.
• 直接向总经理汇报和交流所有行政工作方面的事宜。
• Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate.
• 必要时配合，协调各部门领导和其它部门的秘书的工作并与他们进行沟通。
• Assess priorities of work and assist in organizing General Manager’s priorities.
• 确定工作的重要性从而协助总经理安排工作的先后次序。
• Distribution of memos, letters and other information etc.
• 分发备忘录，信件和其它信息等。
• Maintain a filing and trace system.
• 维护文件的档案和跟踪管理系统。
• Answer incoming telephone calls and either transfer, redirect or take a message.
• 接听来电，进行电话转接、重拨或留言。
• Arrange room and restaurant reservations for VIP guests/personnel.
• 安排VIP客户或私人的订房和订餐。
• Prepare welcome letters for GM’s signature.
• 准备欢迎信给总经理签字。
• Demonstrate essential overall knowledge of the organization.
• 掌握本组织结构的基本知识。
• Understand the responsibilities of other sections and departments and co-operate with them.
• 理解其他部门的工作职责并能与之协调。
• Communicate in both verbal and written with the owning company.
• 与业主公司保持口头和书面的沟通。
• Other tasks assigned by General Manager.
• 完成总经理交代的其他事项。

• Proficient in the use of Microsoft Office.
• 精通微软办公软件。
• Quick response to GM’s instruction.
• 对总经理的指示能迅速反应。
• Able to work under pressure and flexible.
• 能够适应高强度工作和灵活多变的工作内容。
• Good communications internally and externally.
• 良好的内外沟通技能。
• Tasks and Project Management.
• 具有工作和项目的管理能力。
• Necessary knowledge of hotel management and hotel operation, familiar with hotel industry.
• 了解必要的酒店管理和酒店营运知识，并熟悉酒店行业。