Accounts Payable Supervisor

Key Responsibilities

Supervise the daily accounts payable process, including invoice receipt, verification, coding, approvals, and posting.

Ensure accurate and timely payment of vendor invoices in accordance with agreed terms and hotel policies.

Review and reconcile vendor statements, investigate discrepancies, and resolve issues promptly.

Monitor aging reports to ensure accounts are current and avoid overdue balances.

Maintain organized and up-to-date accounts payable records for audit and compliance.

Lead, train, and support the AP team to ensure accuracy and efficiency in processing.

Assign daily tasks, review work, and provide coaching to improve performance.

Foster a culture of accuracy, accountability, and continuous improvement within the team.

Ensure adherence to hotel and corporate financial policies, internal control procedures, and local regulatory requirements.

Assist with month-end closing by preparing AP-related schedules, accruals, and reports.

Support internal and external audits by providing necessary documentation and explanations.

Build and maintain positive working relationships with suppliers, ensuring timely communication and issue resolution.

Collaborate with purchasing, receiving, and operations departments to ensure accurate invoice matching and payment approvals.

Negotiate with vendors when necessary to improve payment terms or resolve disputes.

Prepare periodic AP reports including payment forecasts, outstanding balances, and expense trends.

Identify opportunities for process improvements and cost savings.

Provide support to the Finance Manager/Controller with special projects or analysis as required.

Bachelor’s degree in Accounting, Finance, or a related field.

Minimum 3–5 years of accounts payable experience, with at least 1–2 years in a supervisory role (hospitality experience preferred).

Strong knowledge of accounting principles, financial systems, and internal controls.

Experience with hotel finance systems (e.g., Opera, Sun Systems, Oracle, SAP, or similar).

Proficiency in Microsoft Excel and accounting software.

Excellent organizational, analytical, and problem-solving skills.

Strong communication and interpersonal abilities.

Ability to work under pressure and meet deadlines in a fast-paced environment.