Accounts Payable Executive - Regent Kuala Lumpur (Pre-Opening)

Respond to and resolve account queries 

Collate suppliers' documentation for processing 

Ensure all invoices have the appropriate documentation attached and approvals prior to processing; check and match invoices and delivery orders with purchase orders or purchase requisitions 

Process all invoices and suppliers' statements of account 

Record and process payments for goods and services 

Maintain a filing system for accounts payable records 

Maintain clear lines of communication with outside companies to ensure timely and accurate supply of goods and services 

Check arithmetic accuracy of invoices and assign general ledger codes as per the chart of accounts 

Assist in reconciling the purchase log on a weekly basis, or in a timely manner 

Ensure invoices are approved by the Head of Department / Executive Committee or designee before payment is processed 

Prepare the payment run for approval on a weekly basis, or in a timely manner, through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer 

Ensure all expense and travel claims submitted are in order, with the necessary supporting documents, before submitting for final approval 

Liaise with vendors on payment issues and disputes 

Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid 

Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place 

Assist in posting journals for month-end closing 

Assist in reconciling the taxation input listing for month-end closing and tax filing 

Take action to address these needs in order to exceed their expectations 

Create a positive hotel image in every interaction with internal and external customers 

Adhere to Regent and IHG brand standards 

Maintain a high level of product and service knowledge in order to explain and sell the hotel's services and facilities to guests 

Assist guests and escort them to locations within the hotel at their request 

Maintain knowledge of special programmes and events in the hotel in order to recognise and respond to guests' needs 

Maintain current hotel information to be able to provide information to guests 

Implement procedures which enhance the guest experience 

Demonstrate an interest in and an understanding of issues relevant to your department and the hotel, and keep your knowledge up to date, including legislative information 

Adhere to the IHG Corporate Code of Conduct, Employee Handbook and hotel policies 

Demonstrate an understanding of competitors' major strengths and weaknesses 

Establish and interpret key performance indicators to manage the business, consistently taking into account the financial implications of business decisions and recommendations 

Have a broad knowledge of how the business is run, focusing on the major factors necessary to ensure that the business is successful and profitable 

Implement acceptable accounting practices and procedures in compliance with IHG policies and procedures, government regulations and generally accepted accounting practices, as affected by local conditions 

Maintain documents for audits of the hotel accounts in compliance with IHG policies and procedures 

Perform other duties as assigned 

Compliance with IHG policies, the Control Self-Assessment and applicable accounting and tax regulations 

Clear communication with suppliers and internal departments on payment queries and disputes 

Support to the Accountant in month-end accruals, journals and tax reconciliations 

This is an executive accounting role in the Finance Department of a full-service luxury hotel, reporting to the Accountant. 

Diploma, higher education qualification or equivalent in Accounting or Finance 

1–2 years' experience in hotel accounting or audit, or an equivalent combination of education and work-related experience 

Strong knowledge of accounting principles, financial controls, and statutory reporting requirements 

Proven experience supervising finance team members 

Fluent English required; other languages an advantage