AP Specialist Accounting

Under the guidance and supervision of the Controller, Assistant Controller and/or Supervisor, this individual is responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards as well as reconciling daily statements and month-end balancing of payables. 

At InterContinental Hotels & Resorts^® we want our guests to feel special, cosmopolitan and In the Know which means we need you to: 

• Be charming by being approachable, having confidence and showing respect.  •      Stay in the moment by understanding and anticipating guests’ needs, being attentive and taking ownership             of getting things done.  
• Make it memorable by being knowledgeable, sharing stories and showing your style to create moments 

that make people feel special.  

 FINANCIAL RETURNS: 

• Maintain accurate files on all authorized purchase orders according to Accounting procedures. 
• Review open P.O.'s and resolve with Purchasing Agent 
• Match receiving invoices to authorized P.O.'s and review accuracy of charges; reconcile differences            with Purchasing Agent and/or vendor. 
• Prepare authorized invoices for payment to vendors according to Accounting procedures. 
• Balance food and beverage invoices with Daily Receiving Report. 
• Verify ledger codes, batch invoices and post invoices following system procedures and Accounting policies. 
• Print checks and attach to matched documentation; distribute to designated personnel for authorized signature. 
• Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check. 
• Trace all authorized service and contract payments and process payments according to contracted due dates. 
• Maintain accurate record of all issued checks. 
• Cancel invoices and void checks as assigned by Controller, following Accounting procedures. 
• Complete month-end closing procedures as specified, including monthly reports. 

 OUR PEOPLE: 

• Attends monthly meetings to review issues and concerns. 
• Be familiar with all hotel services/facilities to respond to guest inquiries accurately.  Promote positive guest relations. 
• Print designated reports and distribute as specified by Controller. 

GUEST EXPERIENCE:   

• Handle guest complaints following the six step procedures and ensuring guest satisfaction. 
• Handle disputed charges by guests courteously following department procedures. 
• Place signed checks in envelopes after authorized release is given from Controller and mail to vendors. 
• Create new vendor accounts in system and update vendor master accounts 

 RESPONSIBLE BUSINESS:      

• Prepare applicable government, federal or required reports (i.e., sales tax, 1099, state liquor) according to Accounting standards. 
• Ensure security of all unused checks. 
• Follow up on goods received without invoices. 
• Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment. 
• Set up and organize work station with designated supplies, forms and resource materials; maintain cleanliness at all times. 
• Report shortages to supervisor. 

• High School Education a minimum of grade twelve (12); Ability to research and investigate disputed charges 
• Experience in Accounting preferable in Accounts Payable in the Hospitality Industry and Guest Communications High school graduate. 

This job requires ability to perform the following: 

• Communicate in English with guests, management and co-workers to their understanding 
• Provide legible communication both in written and oral 
• Ability to compute mathematical calculations.  

Hourly rate of pay is $20.50 

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL of the responsibilities or qualifications of the job.