Executive Administrative Assistant

Do you see yourself as an Executive Assistant?

When you’re a part of IHG, you’re more than your job title. And that’s what we love – the individual talents, interests and dreams that make you who you are. Join us and we won’t expect you to conform to any stereotype – because we know that a team with different perspectives and passions can only make us stronger.

HOTEL OVERVIEW:

For 70 years, the InterContinental® Brand has been writing the story of international travel and showing guests the InterContinental Life through personalized service, memorable, one of a kind experiences and global etiquette.  As part of the largest luxury hotel brand in the world, InterContinental® Boston is a landmark of luxury; rated number four on Trip Advisor for Boston hotels, named one of the ‘Best Hotels in the World' by Condé Nast Traveler magazine and featuring a Forbes Four-Star, 4 Diamond AAA rated hotel experience. The property overlooks Boston's historic waterfront, featuring 424 luxurious ultra-modern accommodations with distinctive style and breathtaking waterfront or downtown city views, a full service spa and fitness club, 32,000 square feet of premier meeting and event space, and an array of restaurants and bars influenced by a variety of international flavors.  We are looking for passionate people who are charming, confident and internationally-minded to ensure we continue the story of making great things happen at InterContinental® Boston.

POSITION OVERVIEW:

This challenging role has an overall responsibility for the organization, prioritization and coordination of all administrative activities related to the support of the hotel’s General Manager. You will provide full administrative support to General Manager ensuring the efficient management of information, including emails, and filing, in a prompt and professional manner including the composition of responses at own discretion, where appropriate.

DUTIES & RESPONSIBILITIES:

• Maintain the utmost confidentiality and discretion when handling business affairs.
• Co-operate, co-ordinate and communicate with Department Heads and other inter-departmental secretaries as appropriate.
• Day to day administrative work to include typing, filing, faxes and answering telephones.
• Distribution of memos, letters and other information as requested.
• Daily preparation of hotel guest amenities and greeting cards.
• Prepare a variety of correspondence, reports, and/or presentations, including expense reports
• Organize and expedite flow of work; follow-up on pending matters
• Communicate and interpret instructions; and communicate information to colleagues, clients and/or vendors based on the General Managers direction.
• Maintain the General Manager’s appointment calendar.
• Coordinate telephone/conference calls and incoming mail
• Set up and maintain filing systems
• Maintain an organized, clean, and professional work area.
• Other duties as assigned.

QUALIFICATIONS:

The ideal candidate has a minimum of three years in a Personal or Executive Assistant role where experience has been gained in all aspects of administrative work. 

• The ability to exercise complete confidentiality and diplomacy
• Well-developed written, verbal and interpersonal skills.
• Proficiency in all programs within the Microsoft Suite
• Strong formatting skills with PowerPoint and Microsoft Excel
• The ability to handle multiple assignments
• Planning and decision making skills
• Attention to detail and accuracy in all aspects of the role.
• Ability to deal with people at all levels with professionalism and tact
• Ability to cope and maintain calm under pressure.

In return we'll give you a competitive financial and benefits package which include IHG’s comprehensive array of benefits including medical, dental, vision, disability, and life insurance, flexible spending accounts, matching 401(k), and paid time off. 

Hotel discounts worldwide are available as well as access to a wide variety of discount schemes and the chance to work with a great team of people. Most importantly, we're ready to welcome all of you.

So whoever you are, whatever you love doing, bring your passion to IHG and we’ll make sure you’ll have room to be yourself. What’s more, because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow.

IHG is an equal opportunity employer: Minorities / Females / Disabled / Veteran.